Thursday 22 October 2020
Malcolm Brammar (Chair)
Stef Brammar (Secretary)
Claire Tavener (Treasurer)
Alan Comiskey, Lucy Ackland
- Chair’s report
The Chair welcomed the group and asked if there were any questions regarding his annual report. There were none. The group wishes to record their gratitude for his commitment, dedication and hard work over the past 10 years.
- Financial update
The end of year accounts for 2019/20 were not available to the meeting: they are with the accountant, and due to COVID issues have been delayed. The Secretary will circulate them as soon as possible. However, as the Chair pointed out, the frequent steering group meetings are updated on finance on a regular basis. All income is spent on BWL activities, with only a small remainder in the account from one year to the next.
- Future changes to the legal status of BWL
The Secretary reminded members that she had previously circulated the intention of Way Out West to become a CIC (Community Interest Company): the main reason being the scale of the operational budget coupled with a recognition of the need for Directors’ Liability cover, the increasing size of the operation and the of the budget . BWL is a project within WOW. 4 members of the BWL steering group have expressed an interest in becoming directors of the CIC. The Secretary will circulate final documentation before she submits it for approval to the legislator.
AC requested that advice be sought on the liability position of non-directors who are performing management and operational roles within the BWL project. The Secretary agreed to pursue this.
- Election of Officers
Chair: SB nominated Ade Williams, SH seconded
Secretary: LA nominated SB, AC seconded
Treasurer: JS nominated SH, SB seconded
The group asked that their gratitude to Claire Tavener for her dedication and commitment as Treasurer over the past 10 years be recorded. SB asked in particular that her own thanks for the support CT has given be minuted.
- Confirmation of other steering group members, plus election of new
There were no resignations, and so the group (apart from the 3 officers listed above) continues to be:
JS wishes to propose a new member who has expressed interest and
commitment. She agreed to ask him for an A4 sheet detailing his interest and any relevant experience.
- Appointment of accountant and legal advisor
It was agreed that the Secretary would make contact with Colin Griffin
(accountant) and Beverley Watkins (solicitor) to ask whether they wish to
continue in these roles.
CP has been exploring the relevant City Council funding options, and
suggested a future discussion be given sufficient time. CK reported that the Paypal account is up and running and has begun to receive donations.